All your company's assets, due dates and activities in one place
EvidStore replaces spreadsheets and paper cards. For every asset you record calibrations, inspections, maintenance, repairs, certificates and depreciation – and the portal reminds you of upcoming due dates in time.
Portal modules
The asset is at the core. Every activity is an event on the asset – with history, result, validity and costs.
Asset and equipment register
Companies, departments and sites, inventory and serial numbers, barcodes, responsible persons, criticality and useful life.
- QR labels – a phone opens the asset card
- Physical stocktaking by scanning QR codes
- Tool loans with return dates
- Photos from your phone right on the asset
- Paged server-side search across tens of thousands of assets
- Meters – running hours, kilometres, cycles
Calibration and metrology
Instruments, calibration procedures, measurement points, tolerances, reference standards, certificates and nonconformities.
- Calibration and legal verification
- Nonconformance impact assessment for audits (ISO 9001)
- Alerts before the due date
- CSV export and import
Statutory inspections
Inspections of technical equipment and checklist-based inspections with OK / not OK items.
- Standards and regulations by country
- A failed item becomes a finding
- A critical finding takes the asset out of service
Preventive maintenance and work orders
Maintenance plans by interval or meter, work orders with assignee, priority, due date and labour hours.
- Automatic work order generation
- Protocol signed on screen
- Spare parts consumption
- MTTR, MTBF and availability charts
Fault reports and repairs
Anyone reports a fault, the manager approves it and a work order is created. Downtime, root causes and failure categories.
- Report via the QR label with a photo – even without signing in
- Numbered requests
- Closed automatically when the repair is done
- Failure statistics and MTBF
Request management
Purchase and leave requests in a company, citizen submissions at a municipal office, parent requests at school – with deadline, decision and history.
- Request types with deadlines and a preset subject
- Web form with attachments – no sign-in needed
- Approve or reject with a reason
- GDPR information and anonymisation after retention
Spare parts and stock
Parts, minimum stock, prices, storage locations, suppliers and links to assets.
- Receipts, issues and stocktaking
- Low-stock alerts
- Recommended parts per asset
Certificates and documents
Declarations of conformity, warranties, inspection reports and licences with validity and reminders.
- Validity status at a glance
- Documents and attachments per asset
- Data recognition from document text
Depreciation, useful life and disposal
Accounting depreciation, net book value, end of life, disposal proposal and disposal committee.
- Depreciation schedules
- Disposal protocol
- Disposed assets stay in the history
Due dates and alerts
One calendar of all due dates – plans, work orders, certificates, warranties, end of life and partner accreditations.
- Deadlines in Outlook, Google or Apple Calendar
- Overdue first, then by priority
- Overview on the dashboard
- Reminders N days in advance
Partners and suppliers
Service companies, calibration laboratories, inspectors and their accreditations, costs and work counts.
- Accreditation validity
- Cost statistics
- Deactivation instead of deletion
Audit and security
Every change is written to the audit log. Each organization's (tenant's) data is isolated, down to the database level.
- Soft delete – nothing is lost
- Voiding a completed activity with a reason
- SK / CZ / EN for every user
Portal screenshots
Screen previews with anonymized sample data.
| Inv. no. | Name | Status |
|---|---|---|
| DEMO-0012 | Air compressor | In use |
| DEMO-0347 | Torque wrench | In repair |
| DEMO-1088 | Forklift | In use |
| DEMO-2210 | Racking – hall B | In stock |
Sample data – contains no customer data.
Why EvidStore
- All modules included – no extra charges for calibration, inspections or maintenance
- Simple to use – few required fields, sensible defaults
- Clear states and due dates – nothing is missed
- The whole asset history in one place – ready for audits
- Data stored securely in the EU cloud – download it any time (CSV, JSON, XML, the whole organization as ZIP)
- Nothing to install – a web browser is all you need
Slovakia, Czechia and the whole EU
Choose your country in the settings – the portal offers its standards and regulations (e.g. STN for Slovakia, ČSN for Czechia, harmonised EN standards with national designations for other EU countries). You can extend the list freely.
From small businesses to tens of thousands of assets
Search, filtering and paging run on the server, so the portal stays fast even with large numbers of assets, companies and sites.
Your data secure in the cloud – download it any time
Your data is stored in the cloud in EU data centres (Microsoft Azure): encrypted HTTPS connection, each organization's data isolated directly in the database, role-based access, change history and backups. The data is yours – download any agenda at any time as CSV, JSON or XML, and the administrator can download the whole organization at once as a ZIP archive.
Pricing – every module in every plan
Calibration, inspections, certificates, preventive maintenance, repairs, spare parts and work orders are included in every plan. Plans differ only in scope – the number of assets, users, companies and storage. The price is per organization, not per user.
Free
- ▣ Assets: 25
- 👤 Users with write access: 1
- 🏢 Companies: 1
- ▤ Storage: 100 MB
- All modules included
Mini
- ▣ Assets: 50
- 👤 Users with write access: 2
- 👁 Read-only and fault reporting: 3
- 🏢 Companies: 1
- ▤ Storage: 1 GB
- All modules included
Start
Most popular- ▣ Assets: 250
- 👤 Users with write access: 5
- 👁 Read-only and fault reporting: 10
- 🏢 Companies: 1
- ▤ Storage: 5 GB
- All modules included
Business
- ▣ Assets: 2,000
- 👤 Users with write access: 25
- 👁 Read-only and fault reporting: 100
- 🏢 Companies: 3
- ▤ Storage: 50 GB
- All modules included
Enterprise
- ▣ Assets: 20,000
- 👤 Users with write access: unlimited
- 👁 Read-only and fault reporting: unlimited
- 🏢 Companies: unlimited
- ▤ Storage: 500 GB
- All modules included
🔒 Your data stays yours: export everything at any time (ZIP), data kept in the EU and a monthly subscription without commitment.
Prices exclude VAT, pay yearly or monthly. No credit card required for the trial – afterwards continue for free on the Free plan or switch to a paid plan at any time.
Frequently asked questions
Who is EvidStore for?
Does EvidStore support national and European standards?
Can the portal handle a large number of assets?
Which languages are available?
Do I have to buy modules separately?
How much does EvidStore cost?
Can I manage several companies in one portal?
Is my data secure and can I download it?
Try EvidStore in your company
Create your organisation and try the portal yourself, or send us a question through the contact form.
Ask usGot a question? Ask us
Tell us what you need to track, or ask about the features, plans and pricing of EvidStore.
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