Equipment certificates with expiry dates under control
Declarations of conformity, warranties, calibration certificates, inspection reports, insurance policies and operator training – on the asset, with issuer, validity and a reminder before they expire.
What the certificates module offers
Document types
Declaration of conformity, warranty, calibration, inspection, technical check, insurance, operator training and more.
Validity at a glance
Valid, expiring soon, expired or no expiry – the status is visible on the asset and on the dashboard.
Advance reminders
Set how many days in advance the portal should remind you for each certificate – the default suits most cases.
Issuer and agenda
Issuer from the partner directory (laboratory, inspector, manufacturer) and a link to the completed calibration or inspection.
Attachments and data recognition
Scan or PDF on the certificate; the portal recognises number, dates and result from the text and offers them in the form.
Audit-ready
All documents of an asset in one place with change history – for audits, labour inspections and customers.
How it works
- Add a certificate to the asset – type, number, issuer, issue date and validity.
- Attach the scan or PDF – the portal recognises number and dates.
- Before expiry the certificate appears in alerts and in the due date calendar.
- A new document replaces the old one; the history stays with the asset.
Sample data – contains no customer data.
Why EvidStore
- Certificates, calibration, inspections and maintenance on one asset
- Reminders before expiry
- Audit-ready documents
- Role-based access – everyone sees only their companies
- SK / CZ / EN for every user
Every module in every plan
Calibration, inspections, certificates, preventive maintenance, repairs, spare parts and work orders – all included in every plan. Plans differ only in the number of assets, users and storage; user roles decide who can access which module.
Your data secure in the cloud – download it any time
Your data is stored in the cloud in EU data centres (Microsoft Azure): encrypted HTTPS connection, each organization's data isolated directly in the database, role-based access, change history and backups. The data is yours – download any agenda at any time as CSV, JSON or XML, and the administrator can download the whole organization at once as a ZIP archive.
Pricing – every module in every plan
Calibration, inspections, certificates, preventive maintenance, repairs, spare parts and work orders are included in every plan. Plans differ only in scope – the number of assets, users, companies and storage. The price is per organization, not per user.
Free
- ▣ Assets: 25
- 👤 Users with write access: 1
- 🏢 Companies: 1
- ▤ Storage: 100 MB
- All modules included
Mini
- ▣ Assets: 50
- 👤 Users with write access: 2
- 👁 Read-only and fault reporting: 3
- 🏢 Companies: 1
- ▤ Storage: 1 GB
- All modules included
Start
Most popular- ▣ Assets: 250
- 👤 Users with write access: 5
- 👁 Read-only and fault reporting: 10
- 🏢 Companies: 1
- ▤ Storage: 5 GB
- All modules included
Business
- ▣ Assets: 2,000
- 👤 Users with write access: 25
- 👁 Read-only and fault reporting: 100
- 🏢 Companies: 3
- ▤ Storage: 50 GB
- All modules included
Enterprise
- ▣ Assets: 20,000
- 👤 Users with write access: unlimited
- 👁 Read-only and fault reporting: unlimited
- 🏢 Companies: unlimited
- ▤ Storage: 500 GB
- All modules included
🔒 Your data stays yours: export everything at any time (ZIP), data kept in the EU and a monthly subscription without commitment.
Prices exclude VAT, pay yearly or monthly. No credit card required for the trial – afterwards continue for free on the Free plan or switch to a paid plan at any time.
Frequently asked questions
Which certificates can I track?
Will the portal remind me before a certificate expires?
Can I attach a file to a certificate?
Is the certificates module included?
How much does EvidStore cost?
Is my data secure and can I download it?
More in EvidStore
No certificate will expire unnoticed again
Create your organisation and try certificate tracking yourself, or send us a question through the contact form.
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Tell us what you need to track, or ask about the features, plans and pricing of EvidStore.
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