Technical equipment and machinery on a single record
Production machines, compressors, HVAC, forklifts or process technology – each item has a record with location, responsible person, criticality, documents and the full history of inspections, maintenance and repairs. The portal watches due dates and you see what needs attention.
What technical equipment records offer
Equipment record
Asset and serial number, company, department, location, responsible person, supplier, warranty, criticality and end of life.
Every due date in one place
Inspections, calibration, maintenance and certificates in one calendar – overdue first, then the nearest.
Maintenance and repairs
Plans by interval or meter, work orders with assignee, hours, parts and costs.
Fault reports by QR tag
If you allow it, scanning the tag lets anyone report a fault with a photo. A critical finding takes the equipment out of service until it is resolved.
Meters and operation
Operating hours, kilometres and cycles with readings; MTTR, MTBF and availability in charts.
Documents and certificates
Manuals, declarations of conformity, inspection reports and photos on the equipment, with validity and reminders.
How it works
- Import equipment from a spreadsheet (CSV, JSON, XML) or add it and assign it to departments.
- Set inspection and maintenance plans with intervals and print QR tags.
- Completed work and faults are recorded on the equipment record – even by phone at the machine.
- The dashboard shows what is overdue, and the history stays with the equipment for audits.
Sample data – contains no customer data.
Why EvidStore
- One equipment record instead of spreadsheets and binders
- Inspections, maintenance and calibration at no extra cost
- QR tag – the record on your phone right at the machine
- The whole equipment history ready for audits
- SK / CZ / EN for every user
Every module in every plan
Calibration, inspections, certificates, preventive maintenance, repairs, spare parts and work orders – all included in every plan. Plans differ only in the number of assets, users and storage; user roles decide who can access which module.
Your data secure in the cloud – download it any time
Your data is stored in the cloud in EU data centres (Microsoft Azure): encrypted HTTPS connection, each organization's data isolated directly in the database, role-based access, change history and backups. The data is yours – download any agenda at any time as CSV, JSON or XML, and the administrator can download the whole organization at once as a ZIP archive.
Pricing – every module in every plan
Calibration, inspections, certificates, preventive maintenance, repairs, spare parts and work orders are included in every plan. Plans differ only in scope – the number of assets, users, companies and storage. The price is per organization, not per user.
Free
- ▣ Assets: 25
- 👤 Users with write access: 1
- 🏢 Companies: 1
- ▤ Storage: 100 MB
- All modules included
Mini
- ▣ Assets: 50
- 👤 Users with write access: 2
- 👁 Read-only and fault reporting: 3
- 🏢 Companies: 1
- ▤ Storage: 1 GB
- All modules included
Start
Most popular- ▣ Assets: 250
- 👤 Users with write access: 5
- 👁 Read-only and fault reporting: 10
- 🏢 Companies: 1
- ▤ Storage: 5 GB
- All modules included
Business
- ▣ Assets: 2,000
- 👤 Users with write access: 25
- 👁 Read-only and fault reporting: 100
- 🏢 Companies: 3
- ▤ Storage: 50 GB
- All modules included
Enterprise
- ▣ Assets: 20,000
- 👤 Users with write access: unlimited
- 👁 Read-only and fault reporting: unlimited
- 🏢 Companies: unlimited
- ▤ Storage: 500 GB
- All modules included
🔒 Your data stays yours: export everything at any time (ZIP), data kept in the EU and a monthly subscription without commitment.
Prices exclude VAT, pay yearly or monthly. No credit card required for the trial – afterwards continue for free on the Free plan or switch to a paid plan at any time.
Frequently asked questions
What technical equipment can I track?
How does this differ from a plain asset register?
Can I import my existing equipment spreadsheet?
Can the portal handle a lot of equipment?
How much does EvidStore cost?
Is my data secure and can I download it?
More in EvidStore
- Calibration management
- Measuring equipment
- Legal metrology verification
- Inspections and checklists
- Statutory equipment examinations
- PAT testing and tool tracking
- Certificates and documents
- Preventive maintenance and work orders
- Spare parts and stock
- Asset and equipment register
- Depreciation and disposal
- Request management
- Overview of the whole portal →
- User guide →
Keep every machine and device under control
Create your organisation and try technical equipment records yourself, or send us a question through the contact form.
Ask usGot a question? Ask us
Tell us what you need to track, or ask about the features, plans and pricing of EvidStore.
Contact details →